Constitution /Rules of Carraroe and District Regeneration Association
Carraroe and District Regeneration Association.
To help maintain all our areas in a clean and pleasant visual way. To represent the interests of the residents with local authorities, political representatives and other parties involved. To regenerate and develop all aspects of our area.
Income and Property
The income and property of the trust/body shall be applied solely towards the promotion of main object(s) as set forth in this Deed of Trust /Constitution / Rules. No portion of the trust/body’s income and property shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit to members of the trust/body. No charity trustee (charity trustee as defined by section 2(1) of the Charities Act, 2009) shall be appointed to any office of the trust/body paid by salary or fees, or receive any remuneration or other benefit in money or money’s worth from the trust/body. However, nothing shall prevent any payment in good faith by the trust/body of:
- reasonable and proper remuneration to any member or servant of the trust/body (not being a charity trustee) for any services rendered to the trust/body;
- interest at a rate not exceeding 1% above the Euro Interbank Offered Rate (Euribor) per annum on money lent by charity trustees or other members of the trust/body to the trust/body;
- reasonable and proper rent for premises demised and let by any member of the trust/body (including any charity trustee) to the trust/body;
- reasonable and proper out-of-pocket expenses incurred by any charity trustee in connection with their attendance to any matter affecting the trust/body;
- fees, remuneration or other benefit in money or money’s worth to any Company of which a charity trustee may be a member holding not more than one hundredth part of the issued capital of such Company;
- Nothing shall prevent any payment by the trust/body to a person pursuant to an agreement entered into in compliance with section 89 of the Charities Act, 2009 (as for the time being amended, extended or replaced).
Additions, alterations or amendments
The organisation must ensure that the Charities Regulator has a copy of its most recent governing instrument. If it is proposed to make an amendment to the governing instrument of the organisation which requires the prior approval of the Charities Regulator, advance notice in writing of the proposed changes must be given to the Charities Regulator for approval, and the amendment shall not take effect until such approval is received.
If a meeting, by simple majority, decides that it is necessary to close down the association it may call a Special General Meeting to do so. The sole business of this meeting will be to dissolve the association. If it is agreed to dissolve the association all remaining money and other assets, once all outstanding debts have been paid will be donated to a local charitable organisation. The charitable organisation will be agreed at the meeting which agrees the dissolution subject to approval of Charity Regulator. If upon the winding up or dissolution of the trust/body there remains, after satisfaction of all debts and liabilities, any property whatsoever, it shall not be paid to or distributed among the members of the trust/body. Instead, such property shall be given or transferred to some other charitable institution or institutions having main objects similar to the main objects of the trust/body. The institution or institutions to which the property is to be given or transferred shall prohibit the distribution of their income and property among their members to an extent at least as great as is imposed on the trust/body under or by virtue of the Income and Property clause hereof. Members of the trust/body shall select the relevant institution or institutions at or before the time of dissolution, and if and so far as effect cannot be given to such provisions, then the property shall be given or transferred to some charitable object with the agreement of the Charities Regulator. Final accounts will be prepared and submitted that will include a section that identifies and values any assets transferred along with the details of the recipients and the terms of the transfer.
Connecting our community and its entire people.
To advance activities suitable to all residents.
To bring together and foster a greater understanding amongst all residents to ensure our area is a pleasant place to live.
To encourage all our younger residents to participate in all types of sporting activity.
Carraroe and District Regeneration Association shall have the following powers which are exclusively subsidiary and ancillary to the Main Object and which powers may only be exercised in promoting the Main Object. Any income generated by the exercise of these powers is to be applied to the promotion of the Main Object:
Our membership is open to all residents who reside in the area or who have a business associated with the area.
Ceasing to be a member
Members may resign at any time in writing to the secretary. Any offensive behaviour including racist, sexist or inflammatory remarks will not be permitted. Anyone behaving in an offensive way or breaking the equal opportunities policy may be asked not to attend further meetings. The individual concerned shall have the right to be heard by the management committee, accompanied by a friend before a final decision is made.
The association will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age
Officers and Committee
The business of the association will be carried out by a committee elected at the annual general meeting.
The committee will meet as is necessary but not less than eight times in any year.
The committee can consist of eight members and will be composed of four officers and four members. Officers of the committee will rotate on a three-year cycle. Existing Officers can put themselves forward for a further two years of service if there are no new person / persons going forward for election. Any officer who is absent from 3 consecutive meetings without a formal apology will be deemed to have resigned from the committee meetings and fails to submit an apology may be requested to consider their position
The Role of Officers
Chair: The chairperson shall chair both general and committee meetings.
Vice Chair: will take on the duties of the Chair in his or her absence.
Secretary: shall be responsible for the taking of minutes, distribution of all papers and shall be responsible for keeping records of members.
Joint Treasurers: will be responsible for maintaining accounts and the preparation of accounts. In the event of an officer standing down during the year a replacement will be elected by the next general meeting of members.
Annual General Meeting
An annual general meeting (AGM) will be held within fifteen months of the previous AGM. The community residents will be notified in local newspaper notes/newsletter two weeks before the date of the meeting, giving the venue, date and time
Nominations for the committee may be made to the secretary before the meeting or at the meeting. The quorum for the AGM will be 40% of persons who are members
The committee will present a report of the work carried out over the previous year.
The Committee will present the accounts for the previous year. The officers and committee for the next year will be elected. Any proposal given to the secretary at least seven days in advance of the meeting will be discussed.
Special General Meeting
The secretary will call a special General Meeting at the request of the majority of the committee or at least eight other members giving a written request to the Chair or the Secretary stating the reason for their request. The meeting will take place within twenty-one days of the request. All officer members will be given two weeks’ notice of such a meeting, giving the venue, date, time and agenda, and notice may be given by phone, text. E-mail or post. The quorum for the Special General will be eight registered members.
General meetings will be held as often as is necessary. The quorum for a general meeting will be six members including at least two officers.
Rules of Procedure for meetings
All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to. If a consensus cannot be reached a vote will be taken and a decision will be made by simple majority of members present. If the numbers of votes cast on each side are equal, the chair of the meeting shall have an additional casting vote. Minutes of all meetings will be circulated to Officer Members only. Copies of the agenda can / will be handed out to all other members at the actual meeting.
An account will be maintained on behalf the association at a bank agreed by the committee. Three signatories will be nominated by the officer board one to be the treasurer. Any two of these three must sign every withdrawal receipt. The signatories must not be related nor members of the same household. Records of income and expenditure will be maintained by the joint treasures and a financial statement given to each meeting. All monies raised by or on behalf of the association is only to be used to further the aims of the association as specified in item two of this constitution.
Amendments to the Constitution
Amendments to the constitution may only be made at the Annual General Meeting of a Special General Meeting. Any proposal to amend the Constitution must be given to the Secretary in writing. The proposal must then be circulated with the notice of the meeting. Any proposal to amend the Constitution will require a two third majority of those present and entitled to vote and will be notified to Charity Regulator.